1. Be a Good Listener
The most important part of communication is being an active or good listener. It actually helps to build better relationships with the team. Your employees should feel that you are hearing them out when they are speaking. So that they can work properly and if in case they encounter some problems they can come and tell you related to it. If you are listening to your employee then the working environment will be good and will not be stressed out. Active listening also makes employees feel appreciated and heard.
2. Know the Right Time and Manner to Communicate with Team Members
Communicating with your team member at right time is important. If it is communicated too often can cause stress to the employees. And communicating less can lead to misunderstanding. Before giving any information to the team member make sure that they are ready to receive the information from you. Everyone should get enough time to prepare. When the leader is clear about why they are heading the meeting then the meeting can become much more productive. When you want to get some task completed by your employee.
You should list the task first that is important and needed to be completed. So that employees know their work in a more specific way. The way verbal communication is important like that only nonverbal communication is also important. Everyone should practice good posture, make eye contact, pay attention to their tone of voice, and avoid crossing their arms while speaking to their team members. These simple gestures help create a positive environment.
3. Use Language Everyone Will Understand
You should make use of language that everyone can understand. It happens that you explain the related task to the employee or anyone but due to the language, it will be difficult to understand what exactly you want to tell them and what they are supposed to do. This should not happen in a workspace. So you should always make use of a common language that is understood by everyone. Do not use your mother tongue and use simple language like English.
4. Be Transparent
Transparency is important in business. Managers should be transparent with their employees. This means they should share information on time and also they should be clear with their expectations. You need to mean what you say as a leader. If there is transparency then this will encourage employees to communicate openly. Employees will be more productive and engaged at work.
5. Repeat Messages that are Important
Repeating messages tells your employees what you want them to do and also you make sure that your team understands the task well. It also shows that you are paying attention and know what your team is actually doing. Repeating messages instruct employees to keep the related task on priority, it also tells them to complete the work on time. You should not assume that team knows everything you want them to know, so you have to be clear and constantly make them realize the task by repeating the task or message.
6. Make Yourself Available
Availability is important. A manager that is present in hard situations is a manager that is appreciated and respected. So always make sure that you are available for your team. When the team knows that you are available at that time they will come to you when there is a problem needed to solve this can boost productivity. The manager should also accept the good ideas of the employees. If you are available your employee can ask questions and provide feedback as well. This kind of communication will build trust between workers and managers. The managers should be active listeners, as discussed in previous tips, and take action when needed.